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Guidelines for Exhibiting Botanical Art at the 19th International Botanical Congress
Time: 2017-3-28 Click: 1748


Botanical art is a special form of artistic expression that uses plants as subjects in paintings and drawings to show the morphological characteristics of each species. Botanical art plays an important role in presenting botanical research to the public and in promoting botanical education and interest in nature.  The 19th International Botanical Congress will be held in Shenzhen, China, from July 23 to July 29, 2017. As one of the largest international academic conferences, it will welcome around 5,000 participants from more than 100 countries and regions from throughout the world. To promote botanical art during this international forum, the 19th International Botanical Congress Organizing Committee (, Shenzhen Fairy Lake Botanical Garden ( and the International Association of Botanic Gardens (IABG, will hold an exhibition of botanical art.  Botanical artwork from botanical artists and illustrators from around the world is now being sought for exhibition by the Congress organizers. 

Theme: Science Meets Art: Past Joins Present, East Encounters West

The International Botanical Congress is the first such event to be held in China. We hope to take this opportunity to display the long-standing and well-developed botanical art traditions of China, plus the works of contemporary artists in China. Moreover, Chinese artists and the public are eager to see the latest and best botanical art from throughout the world.

Submission Process (Please read the guidelines carefully.)

The submission process will be divided into two phases. The first phase is the submissions of images for the primary evaluation.  Each artist should submit images in JPG (color: RGB) format at a resolution of 350 dpi and at least 3500 pixels in length or width. 

After reviewing the submitted works, the Judging Committee will contact the artists to submit the original artwork or a high-resolution digital file (more than 50 Mb). If the artwork is accepted, the artist will be asked to send the original artwork on loan for display during the extent of the exhibition.

The exhibition is open to all botanical artists and illustrators working in any medium on paper. Please note that all digital images must truly represent original artwork. We require the artwork to be rigorous and scientific, showing growth habit, morphological accuracy and biological characteristics of the plant itself.  The plant must be drawn at the species level and be labeled with a scientific (Latin) name.  The maximum size of the artwork is 1092 X 787 mm.  Each artist can submit up to three (3) pieces of artwork.

Selection of Artwork

Submission of images for the primary evaluation is now open and will be accepted until April 30, 2017. Please email electronic documents to Each illustration should be labeled with the following information: name of the artist, scientific (Latin) name and common name of the subject, medium, date the work was completed, and submitted with the completed registration form (see attached submission form).

Shortlisted artists will be asked to submit (before May 2017) the original artwork(s) or high-resolution digital files for final evaluation. Artists who reach the final selection will be asked to mail the original work for exhibition before June 30, 2017. 

The judging committee includes six top Chinese botanical artists:

Professor ZENG Xiaolian (Kunming Institute of Botany, Chinese Academy of Sciences; Retired)

YU Feng (South China Botanical Garden, Chinese Academy of Sciences; Retired)

MA Ping (Fairy Lake Botanical Garden, Shenzhen, and Chinese Academy of Sciences)

LI Zanqian (Freelance Artist),

LI Aili (Institute of Botany, Chinese Academy of Sciences)

ZHANG Yu (Editor of Chinese National Geographic Magazine)

In accordance with the principles of fairness, impartiality and openness, the panel shall decide the winning entries based on scientific accuracy and artistic merit. Art work by the judges and by specially invited artists will not be eligible for awards.  The organizers will issue a certificate for all selected artworks exhibited at the 19th IBC.

The artists selected for this exhibition will be asked to send their insured, properly packaged artwork to:

Ms. LIN Manhua

Fairy Lake Botanical Garden, Shenzhen and Chinese Academy of Sciences

No. 160 Xianhu Road Liantang, Luohu District, Shenzhen 518004 China

Telephone:  (+86) 755-25732674; Email:

Terms and Conditions:

(1) The organizers shall have the right to assemble the artwork with the consent of the artists. The organizers have the right to research, photograph, videotape, publish and publicize the exhibited artworks.

(2) The submitted work must be original. Do not imitate, micro-spray, plagiarize, copy or use other means of reproduction for the submitted works. Entrants who have plagiarized or imitated the works of others, or whose entries have resulted in losses caused by infringement, will be held legally responsible.

(3) The exhibition is non profit and does not charge fees. Artists are responsible for the cost of materials and for delivery of their work. The cost of installation, framing and exhibiting shall be borne by the organizers.

(4) The artwork must be properly packaged and insured; the insurance premiums shall be borne by the artist.

(6) The artwork will be returned to the artist within two months of the end of the display.


For questions, please contact the organizers at



Application Form (Copy Valid)



ID/Passport Number:



Contact Number:


Title of Artwork:

Date Work Completed:




Chinese painting


Size of Artwork:  Length              cm

 Width                cm

 Thickness          cm

 Weight            kg


Remarks (Scientific (Latin) name of the plant, source of the subject material and other relevant information should be stated):

Statement:  I declare my work to be original and initially submitted. I take responsibility for copyright and legal issues.








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